Need help writing letter to the other parents -anyone got examples?

Posted on: Fri, 07/25/2003 - 1:17pm
Elizasmom's picture
Joined: 09/07/2002 - 09:00

The director at my daughters preschool has agreed to ban milk, mangos, melon and kiwi from her class because she reacts on skin contact to these foods. I need to write a letter to the parents in my daughter's preschool class letting them know about her allergies and explaining why these things cannot be brought in. I want it to be just right so I get everyone's support. Does anyone have suggestions? Examples of similar letters you have written would be very helpful.

Posted on: Sat, 07/26/2003 - 6:51am
momma2boys's picture
Joined: 03/14/2003 - 09:00

I dont have our letter yet but if you go to page 45 of this document there is a sample letter. Good luck!

Posted on: Tue, 07/29/2003 - 11:45pm
leslief's picture
Joined: 07/22/2003 - 09:00

This manual she gave you the link to is an incredible resource. I just did the same thing for my son's preschool and am going to be doing training sessions with everyone there so really puttting a lot of effort into getting all this info together. Maybe we can help eachother. Here's the letter I wrote to be signed and sent out therough the preschool director:
To: 2-year old Parents
From: Pre School Director
This year, we have a student with a severe, life-threatening allergy to peanuts/nuts. To ensure a safe school environment we will be implementing a peanut/nut free classroom.
Dear Parent,
This is a very important letter, so please give it your considered attention.
This year your child will be sharing a classroom with a child who has a severe allergy to peanuts and nuts. In order to avoid a life threatening allergic reaction we are asking for your help to provide the student with a safe school environment.
Any exposure to peanuts/nuts may cause this child to go into anaphylaxis, a severe reaction that can lead to death in a matter of minutes and requires emergency medical treatment.
To prevent this from happening, we are asking that you do not send any peanut or nut containing products to school with your child.
Also, please be aware and read all labels when purchasing or preparing snacks for birthday or holiday celebrations for the classroom. Obviously this includes peanut butter, but other common places you might find peanuts are potato chips cooked in peanut oil, or even plain M&M

Posted on: Wed, 07/30/2003 - 1:06am
Kathryn's picture
Joined: 02/17/1999 - 09:00

[url=""][/url] has a link to their Calgary chapter that has lots of info including the sample letters that I have adapted. My letter is here. I write it but it goes out under the signature of the principal and teachers of the classes affected. Nothing comes out as a letter from me. The request is from the school and states the school's expectations which naturally mirror mine!
Dear Parents and Children
We have a child in Grade 4 this year, ]name of child], who has life-threatening, anaphylactic allergies to all tree nuts (walnuts, cashews, almonds etc.), to peanuts, to kiwis and to bananas. To help keep him safe, we are requesting that these items not be brought into Mr. x's classroom. We are also requesting that all Grade 3/4 students not bring nut or peanut products to school for recess snacks and lunch. Asking your children who have eaten nut or peanut products at home, before coming to school, to thoroughly wash their hands and faces, is another way you can help make our school safer for [name of student]. We ask this because [student] might react to very small amounts of peanut/nut proteins. Peanut/nut proteins, if they are transferred to hands or clothing and then to other surfaces, are very stable and durable which means that they can remain active for quite a while. This can create problems for [name of student] if he touches contaminated surfaces and rubs his eyes or puts his hands to his mouth.
Bananas and kiwis do not pose the same risk to [student]. The allergens in these items are not very durable, easily break down on surfaces and are, therefore, less likely to create problems. [name of student]cannot eat these foods but he is less vulnerable to surface contact with them. Because the lunchroom is in Mrs. X's classroom and because [student] eats separately from his classmates in another area of the school, [student's]parents are comfortable with other children eating these foods as part of their healthy lunches.
[Student's]food allergies are very serious. He must avoid any contact with the foods he is allergic too. Anaphylaxis can begin within seconds of exposure and can cause death within minutes. Allergic individuals have been known to react to microscopic amounts of food proteins that they have eaten, smelled and/or touched. Smelling peanut butter or touching items (like desks, pencils, computer keyboards, sports equipment etc.) contaminated by the proteins he is allergic to can be harmful to [student]. For these reasons he carries epinephrine in a pre-loaded device called an Epi-Pen. Epinephrine when administered, gives an individual some time to reach a hospital emergency room where doctors will try to stop the anaphylactic reaction. An Epi-Pen alone does not stop a reaction.
Please read food labels carefully because surprising things contain nuts or peanuts. Groundnuts, goobers, and arachis are other names for peanuts. Vegetable or plant protein should be considered a nut or peanut unless the label specifies that it is another protein. Nut and peanut flours, oils and extracts must be avoided. Please also avoid foods that are labeled

Posted on: Thu, 07/31/2003 - 4:24pm
Anonymous's picture
Anonymous (not verified)

Kathyrn, I really liked your letter. I thought it was excellent. I was going to post mine that I used last year but after reading yours I think after the Year from He** I had this past year with Jesse in school, I'll be using yours at his school rather than the one I used last year.
To be clear, do you not allow, or request that no "may contains" be brought into the classroom as well?
Has that always worked for you? The reason I'm asking is that it worked well for me for three years until this year and then all he** broke loose and continued to the end of the school year.
A lot of people advised that I take the "may contain" clause out of Jesse's written school plan but after him having the reaction to residue this past year in school as well and just my gut feeling, I really don't want to take that clause out.
Best wishes! [img][/img]

Posted on: Thu, 07/31/2003 - 10:42pm
LaurensMom's picture
Joined: 05/23/2001 - 09:00

In an effort to make sure the parents actually READ the letter, consider adding something like,
"I have read the above letter and agree to not send in PB or PN containing products", and have them sign it and return it to school.
If the school doesn't agree to this, like mine didn't, ask them if you can make the copies of the letter they approve. Stuff the letters in envelopes and title each envelope "To the parents of ".
I found this looks more official and it really seemed to get parents to read it.
HTH and Good Luck
[This message has been edited by LaurensMom (edited August 01, 2003).]

Posted on: Mon, 08/04/2003 - 1:16pm
Elizasmom's picture
Joined: 09/07/2002 - 09:00

Thanks for all your suggestions. Here's my letter. Feedback is welcome.
Dear Parents,
I am writing to you on behalf of Eliza and her parents. Eliza is a three-year-old in (teacher's name) class. She has a history of severe, potentially life-threatening allergic reactions to milk, all types of melon, mango and kiwi. Although she has never eaten peanuts or tree nuts, allergy test results indicate that she is allergic to both. Eliza is so sensitive to these foods, that she has reacted on skin contact to trace amounts, such as melon residue left on a chair or a kiss from someone who has just eaten yogurt. She develops hives that spread all over her body within minutes. Because this type of allergic response can rapidly progress to anaphylaxis, an emergency injection of epinephrine (Epipen) must be administered at the first sign of a reaction.
We are asking for your assistance in providing Eliza with a safe environment. Eliza's parents will do their part by bringing her snack each day, and teaching Eliza not to share food with the other children in her class. She will not eat the class snack unless it is specifically approved by one of her parents. To greatly reduce the risk of an accidental skin-contact reaction, we are asking that you not bring the following into (teacher's name) 3

Posted on: Fri, 08/15/2003 - 2:47pm
Driving Me Nutty's picture
Joined: 05/01/2003 - 09:00

Thanks Leslief for sharing your letter. It came in handy when I needed to draft one for our preschool.
It is a peanut-free preschool but we had an incident this week where a boy had peanut butter before arriving. Luckily he reeked of PB so the teachers immediately washed him up and changed his clothes (he didn't play w/any toys). So I added a paragraph in our letter about the importance of hand washing upon arriving to the school.
We also copied a .bmp photo of Karissa into the letter to make it more personalized.
Mom to 2 y/o Karissa (PA >100 CAP RAST)

Posted on: Fri, 08/15/2003 - 10:50pm
LaurensMom's picture
Joined: 05/23/2001 - 09:00

The letter below was stuffed into envelopes and marked with "To the Parents of " to look more official looking. After approval of the letter, I asked to make the copies and did the 'stuffing' myself.
Dear Parents,
Due to recent events within our school, we have made the decision to change our daily routine to help keep our food allergic children safe.
Effective immediately, all students, teachers, and aides will wash their hands thoroughly upon entering any classroom (any session, any building) and after snack time. This will prevent food allergens from entering the classroom accidentally and will prevent the spreading of oils on shared toys and tables after snack time. This policy will also benefit all children by reducing the germs spread in the classroom.
We would like to put this change in policy into context. Below is a bit of background information.
Currently, the FDA allows peanut oil to be categorized under

Posted on: Fri, 08/15/2003 - 11:51pm
synthia's picture
Joined: 10/05/2002 - 09:00

Were you able to get signature's back from the parents on the letter?
This is were I had a problem with the school,
They had stated they can not ask for a signature.The school and (we) the parents agreed to this in the IEP,but when it came right down to it they would not do it.
The 504 lady stated that (I) the parent could not see the signature's.
Love this site

Posted on: Sat, 08/16/2003 - 12:59am
LaurensMom's picture
Joined: 05/23/2001 - 09:00

This wasn't me requesting the signature. It was the school and it was in response to a policy different that if the request was, "Effective immediately, no children will be allowed to be dropped off or picked up with an identification card." It was no different that the books you receive at the beginning of the school year..those are the policies of the school. Peanut-free was the policy of the school but the school didn't adhere to it. So, this was more or less a clarification of it.


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