Middle School \"Cafeteria Procedures\" document

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Our DD is entering Middle School and, after having received Section 504 designation, we have been working with the school district to create a series of documents related to LTFAs. Some of the other documents include a Section 504 plan, an IHP, an Emergency Plan, a "School Activities Planning Sheet". This purpose of this document is to state the safety procedures that will be used by cafeteria staff.

Feedback is appreciated.

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[b]Cafeteria Procedures _____ Middle School 2005-2006[/b]

The following procedures will be followed by the cafeteria staff to ensure the health and safety of students with peanut allergies who are participating in the school lunch program.

1. Type A lunches will not include peanuts, peanut butter, tree nuts, and peanut and tree nut derivatives, oils, and by-products. 2. Peanut butter sandwiches will only be served as an a la carte item which is wrapped individually in plastic wrap. 3. To eliminate cross-contamination, peanut butter sandwiches will only be prepared in the designated preparation station in the school kitchen using designated utensils. These designated utensils will not be used to prepare any other food items and will be washed with soap and hot water. No other food items will be prepared in the preparation station that has been designated for peanut butter sandwiches. 4. Students will clean up after themselves using disposable towels under the supervision of staff. Students with severe food allergies will not wash tables. Staff will clean cafeteria tables with disinfectant spray cleaner and disposable cloths. 5. Until students with severe allergies have determined at which table they want to eat lunch, a staff member will be assigned (Ms. ___) to make sure the table and chairs are clean. All teacher assistants will be trained to serve as substitute monitors. 6. In the event that the student with a severe allergy has chosen a regular cafeteria table, the custodian will clean the table and chairs between lunch shifts, prior to the students

On Aug 19, 2005

GailW,

Not sure if I'm completely tracking with all of this, in absence of the draft 504 (which would bind all of these documents together)...

Conceptually, what is the approach to be taken re:where Mariah will sit? Sounds like she gets a choice (no constraint of being forced to a pre-defined PN-free table), but I'm a little unclear as to timing/frequency of choice.

Does DD make a choice every morning, and then custodian reacts prior to her arrival in the cafeteria? Or does she make the choice on the spot, and school personnel react at that point???

On Aug 19, 2005

Forgot to add supplemental question? What are expectations on the part of kitchen staff in dealing with nut-containing foods? Not referenced above...should they also be individually wrapped in plastic?

On Aug 19, 2005

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Originally posted by Nutternomore: [b]GailW,

Not sure if I'm completely tracking with all of this, in absence of the draft 504 (which would bind all of these documents together)... [/b]

Correct. There are statements in both of those documents (504 and IHP). The 4 documents I posted (Student Responsibilities, Cafeteria Procedures, Emergency Plan, Activity Worksheet) are referred to in and attached to the IHP. These 4 documents may also be used as stand alone materials. Signatures are only on the 504 and IHP.

Quote:

[b]Originally posted by Nutternomore: Conceptually, what is the approach to be taken re:where Mariah will sit? Sounds like she gets a choice (no constraint of being forced to a pre-defined PN-free table), but I'm a little unclear as to timing/frequency of choice.

Does DD make a choice every morning, and then custodian reacts prior to her arrival in the cafeteria? Or does she make the choice on the spot, and school personnel react at that point???[/b]

What we have [i]been told[/i] that the custom at the Middle School is that kids pretty quickly find "their table" with "their friends" and then sit at that same table regularly. This is by choice. We have been told that there is a period of time at the beginning of the year (about the first week or so) when the kids are figuring out "their table" and that, generally speaking, they pretty much choose to stay there. This will be watched by the cafeteria monitor.

All tables are cleaned after each lunch period by students under the supervision of the cafeteria monitor. Having the custodian clean 'Mariah's table' extra thoroughly each evening is an added precaution.

I appreciate you concern and will reread the language on the documents. But you're right, this is one area that is a leap of faith since we must trust what they teach us about the school lunch 'customs'.

I'll e-mail you the IHP and 504 Plan to look at FYI.

Gail

On Aug 19, 2005

Quote:

Originally posted by Nutternomore: [b]Forgot to add supplemental question? What are expectations on the part of kitchen staff in dealing with nut-containing foods? Not referenced above...should they also be individually wrapped in plastic?[/b]

Seems to me your tracking is right on target. [img]http://uumor.pair.com/nutalle2/peanutallergy/smile.gif[/img]

ALL the food served in the cafeteria is safe for Mariah's consumption with the one (very odd) exception of the peanut butter sandwich. There are no other tree nuts, peanuts, oils, derivatives, or "may contains" in the entire school breakfast or lunch program:

[i]"1. Type A lunches will not include peanuts, peanut butter, tree nuts, and peanut and tree nut derivatives, oils, and by-products. "[/i]

Crazy, huh?

Kids are allowed to bring in anything for lunch from home. That's how we had it at the elementary school, and how it will remain at the MS. They asked us if we *wanted* them to remove it, and I believe they genuinely are/were willing to, but we chose instead to address the procedures that would be required for PB sandwiches to be served safely in the lunch program.

We/school had the cafeteria monitors at the elementary school keep tally of the number of PB sandiches were being brought in each day (each grade level) at the elementary school last spring. We checked the sales records and the MS, and learned that typically 10 to 15 PB sandwiches are sold on an average day at the MS. Given that most (85% I think?) Middle School kids purchase lunches, this seemed [i]less [/i]than what we found at the elementary school where most kids brought their lunch from home.

So it seems to us, that while the Middle School will actually serve PB sandwiches, that the exposure/risk to Mariah is actually less than what she had at the elementary school where PB sandwiches were removed (along with all other nut containing/contaminated foods) from the lunch menu.

Does that make sense?

[This message has been edited by Gail W (edited August 19, 2005).]

On Aug 19, 2005

Great analysis, Gail. I think that this really showed the school (if they paid attention) that you were taking a fact-based analytical approach to determining accommodations. Hopefully, you can use this as a positive step toward relationship-building with the staff...

On Aug 20, 2005

Thanks Nutternomore.

Quote:

1. Type A lunches will not include peanuts, peanut butter, tree nuts, and peanut and tree nut derivatives, oils, and by-products. 2. Peanut butter sandwiches will only be served as an a la carte item which is wrapped individually in plastic wrap.

I see now how this isn't clear that all the other "a la carte" items ~ with the one exception of the PB sandwiches~ also "will not include peanuts, peanut butter, tree nuts, and peanut and tree nut derivatives, oils, and by-products" .

We'll need to reword that.

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