letters to 504 coordinator

Posted on: Mon, 03/13/2006 - 8:37am
TinaM's picture
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Joined: 08/25/2004 - 09:00

I know they're out there and I did a search, but I can't find sample letters to 504 coordinators requesting 504 designation. Could you please post yours or give me correct links for some effective letters???Thanks so much everyone!

Posted on: Mon, 03/13/2006 - 9:26am
Ohio's picture
Offline
Joined: 05/23/2005 - 09:00

If I understand you correctly, you actually want a letter requesting a 504 designation MEETING. I don't think, by law, they can grant designation without a meeting. Some schools will grant the designation immediately (due to established policies with peanut allergic students). Some schools have a very formal process, others are very informal.
Our 504-C knew of our child's allergy so the request was no surprise. You may want to include some background concerning your child and/or allergy if they are unfamiliar with your child.
The example below is what we used. Good luck!
Mr. 504-C:
We would like to schedule a meeting with the necessary personnel to qualify CHILD for Section 504 designation.
We can meet anytime during the week of MONTH 21st - 24th.
Please let us know by MONTH 15th when we can meet and who will be attending the meeting.
Sincerely,

Posted on: Mon, 03/13/2006 - 9:37am
Gail W's picture
Offline
Joined: 12/06/2001 - 09:00

I requested the 504 designation verbally to the 504- Coordinator and we set up a meeting. Here is the follow-up letter I wrote to the 504-C ("Dr. X") once the meeting was secheduled: [url="http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/001879.html"]http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/001879.html[/url]
[i]Dr. X
Director of Student Instructional Resources
X School District
xxx
xxx
May 2, 2005
Dear Dr. X,
As you are aware, we have requested that our daughter, Mariah X, receive protection under Section 504. Mariah's life-threatening food allergies and asthma substantially affect the major life activity of breathing. As you requested, we have contacted Mariah's allergist, Dr. Z, to obtain a current letter reaffirming his diagnosis. I will forward his letter to you upon receipt.
The 504 eligibility meeting is scheduled for 3:00 p.m. on Monday May 12, 2005 at X School. Would you kindly:
1. Confirm this meeting, along with a confirmation of those who will be attending and their title?
2. Inform us as to who will be leading this meeting?
3. Provide us with the forms and/or procedural information that the X School District uses in determining 504 eligibility so that we may become familiar with this paperwork prior to this meeting?
Lastly, we have enclosed specific Federal documents (tabbed or noted with highlights for your convenience) that we request you provide to each member of the 504 Eligibility Team:
1. Title 34 Section 504 of the Rehabilitation Act of 1973 (Title 34, Subtitle B, Chapter 1, part 104) in entirety. Source: U.S. Department of Education and the Office for Civil Rights
2. Office of Civil Rights statement recognizing "allergy" as a "hidden disability". Source: U.S. Department of Education ( [url="http://www.ed.gov/print/about/offices/list/ocr/docs/hq5269.html"]www.ed.gov/print/about/offices/list/ocr/docs/hq5269.html[/url] )
3. U.S.D.A. handbook, "Accommodating Children with Special Dietary Needs in the School Nutrition programs".
Thank you very much. We look forward to hearing from you.
Sincerely,
(Parents)
Enc: 3 documents in full text
CC:
Dr. Y, School Principal
Dr. Z, M.D. (Mariah's allergist)[/i]
[This message has been edited by Gail W (edited March 13, 2006).]

Posted on: Mon, 03/13/2006 - 9:45am
Gail W's picture
Offline
Joined: 12/06/2001 - 09:00

Rhonda RS's letter: [url="http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/000497.html"]http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/000497.html[/url]

Posted on: Mon, 03/13/2006 - 10:04am
Gail W's picture
Offline
Joined: 12/06/2001 - 09:00

bandbmom's letter: [url="http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/002118.html"]http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/002118.html[/url]

Posted on: Mon, 03/13/2006 - 10:59pm
TinaM's picture
Offline
Joined: 08/25/2004 - 09:00

Thanks for posting your replies.
They are aware that I'm going to request the designation. I just want to mail something and have it in writing, in case I have problems later.
Thanks again!!!!

Posted on: Mon, 03/13/2006 - 9:26am
Ohio's picture
Offline
Joined: 05/23/2005 - 09:00

If I understand you correctly, you actually want a letter requesting a 504 designation MEETING. I don't think, by law, they can grant designation without a meeting. Some schools will grant the designation immediately (due to established policies with peanut allergic students). Some schools have a very formal process, others are very informal.
Our 504-C knew of our child's allergy so the request was no surprise. You may want to include some background concerning your child and/or allergy if they are unfamiliar with your child.
The example below is what we used. Good luck!
Mr. 504-C:
We would like to schedule a meeting with the necessary personnel to qualify CHILD for Section 504 designation.
We can meet anytime during the week of MONTH 21st - 24th.
Please let us know by MONTH 15th when we can meet and who will be attending the meeting.
Sincerely,

Posted on: Mon, 03/13/2006 - 9:37am
Gail W's picture
Offline
Joined: 12/06/2001 - 09:00

I requested the 504 designation verbally to the 504- Coordinator and we set up a meeting. Here is the follow-up letter I wrote to the 504-C ("Dr. X") once the meeting was secheduled: [url="http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/001879.html"]http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/001879.html[/url]
[i]Dr. X
Director of Student Instructional Resources
X School District
xxx
xxx
May 2, 2005
Dear Dr. X,
As you are aware, we have requested that our daughter, Mariah X, receive protection under Section 504. Mariah's life-threatening food allergies and asthma substantially affect the major life activity of breathing. As you requested, we have contacted Mariah's allergist, Dr. Z, to obtain a current letter reaffirming his diagnosis. I will forward his letter to you upon receipt.
The 504 eligibility meeting is scheduled for 3:00 p.m. on Monday May 12, 2005 at X School. Would you kindly:
1. Confirm this meeting, along with a confirmation of those who will be attending and their title?
2. Inform us as to who will be leading this meeting?
3. Provide us with the forms and/or procedural information that the X School District uses in determining 504 eligibility so that we may become familiar with this paperwork prior to this meeting?
Lastly, we have enclosed specific Federal documents (tabbed or noted with highlights for your convenience) that we request you provide to each member of the 504 Eligibility Team:
1. Title 34 Section 504 of the Rehabilitation Act of 1973 (Title 34, Subtitle B, Chapter 1, part 104) in entirety. Source: U.S. Department of Education and the Office for Civil Rights
2. Office of Civil Rights statement recognizing "allergy" as a "hidden disability". Source: U.S. Department of Education ( [url="http://www.ed.gov/print/about/offices/list/ocr/docs/hq5269.html"]www.ed.gov/print/about/offices/list/ocr/docs/hq5269.html[/url] )
3. U.S.D.A. handbook, "Accommodating Children with Special Dietary Needs in the School Nutrition programs".
Thank you very much. We look forward to hearing from you.
Sincerely,
(Parents)
Enc: 3 documents in full text
CC:
Dr. Y, School Principal
Dr. Z, M.D. (Mariah's allergist)[/i]
[This message has been edited by Gail W (edited March 13, 2006).]

Posted on: Mon, 03/13/2006 - 9:45am
Gail W's picture
Offline
Joined: 12/06/2001 - 09:00

Rhonda RS's letter: [url="http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/000497.html"]http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/000497.html[/url]

Posted on: Mon, 03/13/2006 - 10:04am
Gail W's picture
Offline
Joined: 12/06/2001 - 09:00

bandbmom's letter: [url="http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/002118.html"]http://uumor.pair.com/nutalle2/peanutallergy/Forum7/HTML/002118.html[/url]

Posted on: Mon, 03/13/2006 - 10:59pm
TinaM's picture
Offline
Joined: 08/25/2004 - 09:00

Thanks for posting your replies.
They are aware that I'm going to request the designation. I just want to mail something and have it in writing, in case I have problems later.
Thanks again!!!!

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